For small businesses, outdated technology can be a strong motivator to make changes. And antiquated file synchronization can stymie productivity, limit customer communications, and have adverse effects on your business. You need a reliable infrastructure that effectively helps your business communicate and provide services to clients. If your business can’t afford to have issues with file synchronization, then one solution may be to transition to a privately hosted virtual desktop Infrastructure.
You might be thinking that your infrastructure is working just fine for the needs of your business. But consider the below scenario when it comes to sharing files across your business:
File Synchronization Issues
Say you are running a small financial business that relies heavily on file sharing between employees. When launching your business and choosing a cloud file sharing solution, you went for the most affordable, bare-bones option to get productivity off the ground. As time moved on, you purchased the third-party solution, but now you have five employees all working off of the same third-party cloud file provider. The number of files you are backing up is increasing, and synchronizing that data between five employees is taking longer. There might even be quite a few errors in data due to synchronization issues. Even sharing just one file between two people can leave room for errors that fall back on the business and have significant consequences for productivity and business overall.
File Synchronization In a (VDI) Virtual Desktop Environment
Alternatively, in a privately hosted virtual desktop infrastructure (VDI), each user’s cloud desktop works just like a typical operating network. You sign in to your desktop, open your everyday applications like Microsoft to check your email and make changes to financial documents. But now, your files are seamlessly synchronized and backed up across your private cloud environment. Meaning, when one employee marks up a document and saves that file, it is already updated in your virtual file system and backed up off-site. Files will no longer need to synchronize with a third-party solution, and employees can work across the cloud network without any faulty technical issues.
Moreover, on-site computer failures and outdated devices become just a memory since your operating system is running in your private cloud environment. If the laptop that you bought when you first started the business fails, you don’t need to worry. Your machines are persistent, which means they are always on, always up to date, and always backed up. You don’t need to recover any lost files because all your data is stored off-site. The user profile that you created on your operating system has stayed the same. All you have to do is log in to your private cloud environment with the same username and password. You can now buy an affordable thin client to access your very own powerful virtual desktop or log in from another device.
Synchronize Your Infrastructure With A Private Cloud
As you can see, file storage within a private cloud leaves a lot less room for errors and productivity concerns that fall back on the business. And there are many more benefits that come with owning a virtual desktop for a small financial business such as increased security, reduced operational costs, and remote working. If you’d like to learn more about how CTRL Cloud can update your small business infrastructure, reach out to our sales team today.